5 Reasons to Consolidate Your Business Tools and Save With ClickUp
If the number of tools in your tech stack keeps growing and the actual work is getting more complex, there is a way to handle it.
The 2020 Blissfully SaaS Trends Report found that enterprise companies use an average of 288 business tools across the organisation.
Today, an enterprise company, on average, pays for an additional 7.6 tools with the same functions. With so many SaaS subscriptions and communication tools dispersed across the entire organisation, a serious and unnecessary amount of money is wasted.
The number of duplicate online business tools skyrockets by 80% yearly.
Your small business or enterprise organisation could significantly benefit by consolidating the tech stack. But it doesn’t mean to get rid of things to save some money. Instead, the company often needs business software to save money and improve workflows.
So, serious justifications exist for how your business can save with ClickUp.
This process is not just about reducing the number of tools. With ClickUp, you can give your specialists the space to collaborate efficiently, assign tasks, and keep tasks moving with an easily customisable platform for everyone.
At the same time, nothing impacts the bottom line quite like productive workflows!
Why Fewer Business Software Is More Than Saving Money
Security firm STANLEY Security was siloed across multiple online business tools before adopting ClickUp. This is why STANLEY needed a bottom-up approach to improve processes and collaboration.
STANLEY Security surveyed its internal employees to understand the impact of ClickUp
“As a technology innovation team, we need to stay organised and flexible to adapt to changing project requirements,” said Connor Nash, Global Experience Analytics Manager at STANLEY Security.
“We use various project management techniques to reach our goals, and ClickUp has been central to that,” Nash added. “We’re able to customise and automate ClickUp to suit each specific initiative, and it has allowed us to streamline and simplify our workflows, which has increased our team’s capacity exponentially.”
The results of choosing a centralised productivity workspace have shown:
- 8+ hours saved weekly on meetings and team updates
- 50% less time spent building and sharing reports
- 80% increase in improved teamwork
How else can businesses save using ClickUp?
Here is why ClickUp is the most cost-effective collaborative platform for bringing work together across all teams in one place.
1. Teams work better together under one roof
Jumping back and forth between business platforms is tiring.
When information is trapped inside different solutions, employees get burnt out as they search for what they need to get their work done. Research shows that 45% of employees believe context switching kills their productivity.
That’s why it’s vital to get the entire team working under one roof. A unified platform, specifically built to help teams collaborate from start to finish, makes it easier for teams to reclaim their days and for leads to see real business growth.
You can also use pre-built automation recipes or customise them based on specific business needs, allowing your team to focus on what matters most.
That’s why small businesses and large organisations find ClickUp a functional money-saving solution. Business owners can also quickly discover how ClickUp cuts down the number of tools that overlap with our numerous features.
Nick Foster, Director of Product Management at Lulu Press, the self-publishing book company, explained how his team immediately saw a 12% increase in work efficiency when using ClickUp as the source of truth.
And in the process, the publisher replaced two project management tools with one!
Nick Foster, Director of Product Management Lulu Press
When using Jira, our developers were updating platform code that wasn’t associated with Jira. Then, they would have to spend time going back into Jira and manually making a status change. We spent too much time trying to determine feature statuses rather than focusing on delivering them.
Lulu Press united and centralised its team with a single workspace hub, significantly expediting product releases by eliminating duplicate tasks across multiple platforms like Jira.
Also, with ClickUp’s powerful GitHub integration and robust Automation feature, Lulu’s web development team cut the repetitive manual work and saved 8+ hours a week with one app.
Learn more about how ClickUp can reduce the number of duplicate apps in your company by offering better features at a much lower price.
2. Unleash knowledge-sharing within a central workspace
Do you know the pure chaos of locating a document or piece of information when someone is unavailable to help?
It’s not what you want.
And what’s worse is how time-consuming file management can be across different business platforms. The previously mentioned market research shows employees spend, on average, 59 minutes a day just searching for information hidden in organisational business tools.
You can easily customise your Whiteboards by adding Docs, tasks, and more in Clickup.
Without a searchable knowledge-sharing platform, your team wastes time and money looking for what they need to complete their work. ClickUp is the right solution to help organisations unleash knowledge with its granular search function!
Also, within the List view, you can utilise the filter and search features to view, find, or manage tasks effortlessly. You can use the Slapdash integration to quickly get low-latency universal search power.
And with commands, you can also create assignments and navigate through your Workspace with keyboard shortcuts. This gives the team an even faster way to access the data they need whenever they need it.
Create commands to personalise further and unleash the knowledge
Advanced features like search and filter allow companies to improve file management and sharing, so everything stays on a single platform. Whether you’re storing social media marketing copy or creating a schedule for email marketing outreach, ClickUp is one of the best online business tools for creating and sharing assets.
Asset organisation is essential to keeping workflows flexible and employees truly engaged. That’s why small company owners must give teams a centralised workplace and quickly find what they need.
ClickUp Docs organises data on one platform, giving teams more straightforward access to company documents. Users can connect Docs to workflows and never worry about having to leave one software solution for another or lose information in random Google Drive accounts.
You can now easily insert a Table view to give more context within your ClickUp Docs.
3. Get the complete picture with versatile features
Teams aren’t as efficient when using dozens of similar business tools instead of the same one. The good news is that small business owners and large companies are catching on to the decentralisation issues of business and marketing tools across teams.
The 2021 Market Guide for SaaS Management report expects that 50% of companies will significantly centralise their SaaS applications by 2026. In addition to disorganisation and expensive duplicate business tool lists, the rise in business tools and subsequent password sharing creates new security risks.
The problem with most platforms designed for productivity is that they perform several assignments well. Now, compare that to ClickUp’s extensive suite of functions that help businesses see the complete picture of a project.
Chances are you’ve heard of ClickUp, and maybe you’ve compared it to standard project management software. However, many don’t realise until they use ClickUp daily that this productivity platform does much more.
So, to give small business owners, large companies, as well as team leaders a better look into its capabilities, we’ll dive into three of the lesser-known ClickUp advanced features that help teams get the complete picture of their work:
Feature 1: Whiteboards
While similar products are available from popular companies like Miro and Mural, ClickUp Whiteboards is the only virtual whiteboard tool that can take your team’s ideas and turn them into coordinated actions.
Whether small business owners need to analyse, strategise, or build agile workflows, ClickUp Whiteboards can do it all for them! Unlike other software solutions, ClickUp can move an idea into a concrete project faster with built-in task management capabilities directly from your Whiteboards.
And what’s worse is how time-consuming file management can be across different business platforms. The previously mentioned market research shows employees spend, on average, 59 minutes a day just searching for information hidden in organisational business tools.
Feature 2: Annotation and proofing
Such parties as social media marketing, graphic design, content marketing, website owners, and product marketing teams review various documents, files, and assets daily. Many of these teams use marketing tools like Prodigy, Filestage, and Annotate. However, ClickUp’s annotation feature takes it a step further.
With the annotation and proofing features, project contributors and stakeholders no longer miss essential approvals in their inboxes and create longer bottlenecks. Here’s what you can do to expedite feedback and reviews in ClickUp:
- Upload popular file types like PNG, GIF, JPEG, WEBP, and MP4 as task attachments
- Preview all unresolved proofing comments in the To Do section of a task
- Open a comment from the playback bar to make it easier to proof video content.
- Create comments to talk about updates directly on the files.
Feature 3: Dashboards
This is no ordinary dashboard. ClickUp’s Dashboard helps a team close to home, the San Diego Padres, run more efficiently!
Ken Kawachi, VP of Baseball Operations for the Padres, explained how ClickUp helped his team track and manage project progression, budgeted vs. actual spending, costs, and invoicing—all within a single glance in custom reports.
The MLB team needed a centralised business solution to manage and track the progress of their suite renovation project at Petco Park. They looked to ClickUp to see the big picture of those costs, allocated budgets, business growth, and renovation spending in real-time through variance formulas in their ClickUp Dashboard.
Ken Kawachi, VP of Baseball Operations San Diego Padres
Operations are about finding ways to keep the business going. That includes leveraging technology like ClickUp to make work more efficient and collaboration easier. ClickUp is very clear and concise, yet it allows the end user to customise the platform as much as they’d like based on their preferences. It’s helped me immensely in my day-to-day work.
4. Streamline workflows with advanced customisation
Disruption is the bane of productivity. It’s why teams need convenient and easy-to-use business tools to focus on the most engaging work so folks can streamline workflows.
The best way to get there is by providing your team with a powerful business tool tailored to their preferences. Avoid the countless onboarding sessions and ever-changing tools brought on by team leads that have come and gone!
ClickUp was built with customisations so different departments aren’t boxed into workflows made for other teams.
Whether IT tracking tickets, marketers managing content, or engineers implementing agile workflows, customisation becomes crucial when employees are scattered across so many paid and free tools (especially with remote teams).
The Alumni and Donor Services (ADS) department atWake Forest University needed help building more collaborative workflows. Morey Graham, Director of ADS Projects, explained how the department struggled to improve productivity because teams wouldn’t compromise on their collaborative efforts.
This had various departments at Wake Forest using online business tools like Asana, Jira, Trello, Notion, Workfront, and Google Drive to streamline workflows. Teams constantly moved between small business tools to find documents in Google Docs, store files across accounts, assign work, provide task updates, and add data. Then, they decided to give ClickUp a try instead.
The team immediately saw an improvement in cross-departmental alignment between team projects as ClickUp became the one trustworthy source of information. Dashboard customisation lets teams get precisely what they need from an online business tool, so everyone works from a single hub—something they missed with the various other solutions.
Morey Graham, Director of ADS Projects Wake Forest University
We can now collaborate within one system and have visibility into critical data. This allows our various teams to report progress, identify workload and capacity issues, and plan more accurately.
5. Save time with one of the most affordable options
Teams want to save time on the work that matters most, with the context needed to do it, all without the distractions that halt productivity. Business owners also want to do this without breaking the bank. There are a lot of free business tools out there, but what about the actual cost of ClickUp?
How does it compare to the online business tools you already use or are considering? You have options, but few are as powerful and affordable as ClickUp. It’s easily one of the best free tools in the industry.
See our breakdown of cost per user compared to the leading online business tools for productivity:
ClickUp is the best-priced productivity business tool on the market, but that doesn’t mean it’s the weakest. Compared to most of the major online business tools in the industry, users get more features and customisation abilities.
RevPartners, a DevOps engine-building platform, was in a similar situation as Wake Forest University—it had too many online business tools across the company that did the same thing.
Dane Dusthimer, Traffic Partner at RevPartners, explained how, after adopting ClickUp, the team consolidated its productivity apps from three to one business tool, which resulted in a 50% cost savings for the organisation.
Dane Dusthimer, Traffic Partner RevPartners
With ClickUp, we can access all the functionality we need in one place, which is enormous. We’re all about adoption, and without an easy-to-use platform enabling it, it would be impossible to drive adoption by all teams and clients.
The Best Online Business Tools Should Save You Time and Money
Is it time to empower your team with better online tools to simultaneously cut down your app spending? We hope so because we’d love you to get in the driver’s seat of ClickUp’s Free Forever plan to create a free account and see why ClickUp is one of the best free tools available.
ClickUp helps small business owners and large organisations keep their essential online business tools in one place. You save your team one day every week, from documents to tasks to business communication.
See all the commotion and save money with thebest-rated online business tool for collaboration and productivity!
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